10 Types of Data Entry Services You Can Outsource

Data Entry
Data Entry Services

“As one of the top data solutions service providers, we have witnessed so many businesses struggling with complex and voluminous data. Fortunately, most of them have seen positive outcomes by outsourcing their data entry requirements to us. Based on their primary data-related challenges, we have summed up 10 critical data entry tasks that can be outsourced to make data management easier.”

Enterprises generate voluminous data daily. Most business decisions and processes rely on data as well. Naturally, the data needs to be well-kept. However, managing it is time-consuming and tedious requires skilled resources, and demands careful monitoring. This is why so many organizations outsource data entry services. 

If you are also struggling with data management, consider outsourcing these 10 data entry tasks.

1. Medical Data Entry 

Hospitals, clinics, labs, and other healthcare centers must maintain multiple records of patient care, appointments, and treatments. In addition to patient care, handling data entry can overburden them and hinder their day-to-day tasks. 

In such cases, outsourcing medical data entry to experts can be a win-win situation for both healthcare professionals and patients. While the former can streamline their business operations, make quick decisions, save labor costs, enhance security, focus on patient care, and amplify productivity, the latter enjoys high-quality, prompt services.

2. Mortgage Data Entry 

Brokers, banks, lenders, and financial institutions often struggle with data entry and processing due to a lack of time, tools, or other resources. In such cases, leveraging assistance from mortgage foreclosure data entry service providers can prove beneficial. They have an in-house team well-versed with the latest tools and techniques to digitize mortgage data and extract valuable insights. To help process and utilize information quickly and strategically, they undertake the following activities:

  • Mortgage forms processing
  • Mortgage data verification and validation
  • Foreclosure data entry
  • Mortgage web research

When professionals handle your mortgage data, you can focus on other revenue-generating activities and achieve your desired goals.

Here’s How We Helped a Client Quickly Process Bankruptcies Data with Mortgage Data Entry Services

Take A Look

3. Insurance Claims Data Entry Services

Insurance companies deal with huge volumes of data, which must be stored in a secure and manageable format. In addition to this, the data must be easily retrievable to verify claims and payments. Faults or errors in data transfer can lead to penalties, fines, and legal discrepancies. 

Fortunately, a trusted data entry outsourcing partner can save you from any such losses by accurately capturing data from physical and digitized insurance claims, such as:

  • ADA insurance claims forms
  • Hospitalization insurance claim forms
  • Uniform Billing health insurance claim forms
  • Centers for Medicare and Medicaid Services forms
  • CMS 1500 insurance claim forms
  • Critical illness insurance claim forms
  • Disability insurance claim forms
  • Health Care Financing Administration forms
  • Dental insurance claims forms
  • Death insurance claim forms
  • Dismemberment insurance claim forms

Outsourcing partners ensure streamlined workflow and enhanced productivity by managing and compiling your claims, records, and other insurance-related information. 

4. PDF Data Entry 

Portable document formats or PDFs are extensively used by businesses to store and share information. These documents can retain data under a unified file, including images, text, and graphs, which reduces the file size and saves time in sharing the documents via email.  

Though PDFs ensure easy information-sharing, data extraction is a complex and time-consuming task because the documents are in reading- or view-only formats. Therefore, users cannot copy, paste, or edit files. This is where outsourcing comes in handy.  

Data outsourcing experts help you capitalize on data by indulging in multiple activities, such as: 

  • Copying/pasting information 
  • Data conversion (OCR)
  • Converting scanned PDFs to MS Excel, Word, or other desired formats 
  • Extracting data and entering it into online databases 
  • PDF document indexing and archiving 

As a part of PDF data entry, experts process large volumes of data from

  • Business contracts
  • Forms
  • Legal documents
  • Invoice and accounting bills
  • Property-related documents
  • Medical reports
  • Manuscripts and transcripts
  • Directories
  • Credit card applications
  • Media recordings
  • Project reports
  • Public records
  • Registration forms
  • Shipping paperwork

5. Product Data Entry Services

To strive in the highly competitive eCommerce era, your product data must be accurate and updated. In other words, if you want to attract customers, you must simplify their buying journey by providing relevant information, optimizing your product listings, and creating accurate categories.

Outsourcing companies take the load off your shoulders by offering eCommerce product data management solutions. Based on your eStore requirements and product range, data entry outsourcing specialists take care of the following activities:

  • Writing/Updating Product Description
  • Adding/Removing Product Specifications
  • Product Categorization
  • Product Data Sourcing
  • Content and SEO Support
  • Catalog Building and Indexing

Also, many product data entry providers also offer listing optimization support. They thoroughly analyze your competitor’s websites, market trends, and audience expectations to bring optimal benefits for you, such as:

  • Strong online presence
  • Improved sales and conversions
  • Growth opportunities
  • Reduced expenses
  • Satisfied customers

6. Survey/Questionnaire Data Entry Services

Businesses create surveys and questionnaires for research purposes to gather customer information, including their requirements, expectations, or feedback. This helps business owners deliver customized services/products, create targeted marketing campaigns, and make informed decisions.

However, the data collected from surveys or questionnaires must be indexed and organized, and that’s where outsourcing can come in handy. 

Service providers capture data from multiple surveys/questionnaires and transform it into your preferred format, including MS Excel, SPSS, MS Word, SAS, and MySQL, for easy searchability. 

In addition, they suggest unique survey designs, prepare presentation-quality reports, code open-ended responses, and perform frequency analysis to help you make the most of your surveys and questionnaires.

7. Salesforce CRM Data Entry 

Every Salesforce user knows the struggle behind manually entering every detail into the CRM system. Not only does this consume a considerable amount of time, but it requires 100% dedication because the minutest error in data input can lead to significant losses.   

Therefore, delegating this task to experts seems to be a viable option. As a part of CRM data entry services, specialists provide the following services:

  • Extract and process data from multiple sources and enter it into a unified CRM database.
  • Index and organize critical records with appropriate metadata.
  • Gather valuable insights via predictive data modeling and high-probability forecasting.
  • Detects outliers and deviations in real-time CRM data.
  • Segment leads as per buyer behavior, actions, and historical data. 

By handing over CRM data entry to experts, you can develop better customer relationships, create personalized campaigns, make informed decisions, and discover new growth opportunities. In addition to Salesforce, you can avail of CRM data entry services for:

  • Microsoft Dynamics
  • SugarCRM
  • NetSuite
  • ZohoCRM
  • HubSpot
  • LeadMaster
  • SalesLogix
  • Sage CRM

8. Invoice Data Entry Services

Organizing and managing invoices is critical to smooth business functioning. Invoice data must be fed into an accounting system to be accessed and retrieved when required. However, capturing invoices’ data is a tedious and time-consuming task. Further, it requires dedication and precision since a minor error can negatively impact your business. Therefore, outsourcing seems to be the only viable option.

Irrespective of data volume, experts aptly capture data from paper-based or electronic invoices and enter it into a well-configured database or format of your choice. Data can be extracted from

  • purchase orders, 
  • bills, 
  • vouchers, 
  • credit and debit memos, 
  • scanned images, 
  • PO receipts, 
  • timesheets, 
  • statements, and other important documents.

Outsourcing experts use automated and manual means to apprehend data and place it in a unified format. They also employ strict data security protocols to avoid any breach or violation.

We Streamlined Invoice Processing for a Healthcare Firm within a Month

Here’s How

9. Image Data Entry Services

Besides documents or bills, images and infographics are great sources of data. However, to take full advantage of data, it must be captured from scanned images and entered into a secure database or spreadsheet. Also, the data must be cleansed, sorted, and verified to ensure maximum accuracy. 

In such cases, hiring an in-house team can drain your time and pockets. On the other hand, offshore partners provide all-inclusive image data entry services at affordable prices, including:

  • Image Sorting
  • Image Conversion
  • Image Indexing
  • Image Data Entry for Catalog
  • Image Editing
  • Image Extraction

Furthermore, you can get tailored solutions per your requirements, budget, and expectations  – irrespective of the industry type and project size.

10. Mailing Lists Data Entry Services

Generating leads by reaching out to customers and prospects is critical to long-term success. Among other aspects, mailing lists help businesses connect with potential customers via emails regarding new product launches and the latest offers or share newsletters, periodicals, catalogs, etc. 

However, data must be captured from diverse sources and compiled into an accessible, secure format to create accurate and updated mailing lists. Since this is both time and resource-intensive, it makes perfect sense to outsource mailing lists’ data entry services. 

By choosing a reliable service provider, you get access to a skilled team who employs state-of-the-art tools and methodologies to provide 360-degree support for

  • Mailing lists data entry from online and offline sources
  • Cleaning and standardizing mail data
  • Verification & de-duplication
  • Update and validate existing email databases

In addition to this, you can enjoy multiple benefits, including

  • Reduced costs 
  • Improved sales
  • Better customer satisfaction rate
  • Expanded customer base
  • Amplified leads

Now that we know the top 10 data entry services that can be outsourced, let’s take a look at the benefits of outsourcing. 

Why should you outsource data entry services?

Businesses must choose whether to build their in-house data solutions or outsource the service to make the most of the data assets. As data entry requires expertise, resources, and skills, outsourcing seems to be the best bet.

Here are more reasons why you should outsource data entry to a trusted service provider:

  • Get access to the best tools & technology

    Data entry outsourcing gives you access to the latest programs, tools, and other software. Data experts have exceptional skills in implementing advanced big data technologies. Additionally, you can find all the required technology under the same roof. Therefore, you can get the desired results without much hassle or capital investment. 

  • Quick turnaround time

    No matter how complex or voluminous your project is, data entry companies ensure that your project is completed & delivered in a quick turnaround time. When done in-house, data entry takes a considerable amount of time. Outsourcing can free up your time to focus on your core operations.

  • Cost-effective 

    Developing an entire data team within your company can be highly expensive. Further, buying data entry tools or software can add to the costs. Outsourcing, on the other hand, saves costs by giving you access to a skilled team without investing in expensive tools & technologies, as your outsourcing company has it all.

  • Data security

    When you choose a trusted and reliable ISO-certified partner for data security, they follow strict data privacy norms so that you can rest assured that your critical data is in safe hands.

  • Complete support

    When hiring an outsourcing company, you get access to a team who is readily available 24*7. This implies you can get assistance from data experts round the clock.

  • Better data quality & accuracy 

    When your project is handled by data professionals with ample experience in data management, you get a comprehensive range of data entry outsourcing services with 99.99% data accuracy and uncompromised data quality.

How to choose the right outsourcing partner?

You can find numerous data entry outsourcing companies, but the important question is, how to select the best company? Well, to hand over your project to the right hands, you must do thorough research about the company before making any decision.

Here’s what you should pay attention to

  • Experience 

    Having an outsourcing company with rich industry experience not only ensures that the company is credible but also that you have the best professionals who are well aware of the industry’s best practices and current technologies.

  • Scalability & flexibility

    Make sure your outsourcing company has a flexible pricing model (monthly, per hour, etc.) and offers scalable solutions. This will enable you to get support even when you have voluminous data entered, processed, or managed.

  • Technological infrastructure

    Your outsourcing partner must have access to the latest tools, technology, & infrastructure to handle your data needs. Also, they must be well-versed with robust processes and proven methodologies to deliver the desired output.

  • Data security norms

    Before handling your project with an outsourcing partner, ensure that the company has stringent data protection and security norms to ensure that your critical data is safe. It’s always better to hire companies that are ISO certified and sign NDAs.

  • Reviews & testimonials

    Remember to check for company reviews from other clients thoroughly. Honest testimonials and reviews will help you make the right decision and give you the confidence to go ahead with the company.

We’ve got all your data entry needs covered

Now that you know how outsourcing can help your business save time, money, and effort, you need a reliable company like SunTec India by your side. With more than 20+ years of experience in the industry, we offer complete data solutions under one roof while maintaining utmost accuracy in delivering the output.

Our data professionals have in-depth industry knowledge & expertise to help you make the most out of your company data. Whether it’s data entry, data processing, data management, or any other specialized data function, we have a skilled team, robust infrastructure, and access to the latest tools & technologies to handle your data requirements.

SunTec India Blog

The SunTec India Blog

Brought to you by the Marketing & Communications Team at SunTec India. We love sharing interesting stories and informed opinions about data, eCommerce, digital marketing and analytics, app development and other technological advancements.