How You Bring In Accuracy and Security When You Outsource Data Entry Services

Data Entry

Data Entry Company

Data is the lifeblood of any business. It contains everything that is the business and how it runs. The ever-evolving market trends across industries have led to companies generating ever-increasing volumes of data.

The digital nature of operations has only amplified the shift towards big data generation and consumption. And with that increase has come the need to store and access the data accurately and securely. A data entry services provider serves that need fittingly.

The Need For Quality Data Entry Services

Any organization is a multi-faceted entity with multiple segments or departments. Its success depends on all of these segments working in synchronization towards the intended business goals. Every one of these departments comes with its own heap of data that it needs to function.

Data management in any organization is, thus, a culmination of many tasks, practices, and procedures. Policies regarding these also form a part of the data management ecosystem.

A data entry company in charge of handling an organization’s data management requirements, whether in part or whole, must work with a wide scope. Depending on the circumstances, it’s responsibilities could include:

  • Creating, accessing, and updating data across one or more unique data categories.
  • Storing essential data on the cloud or in-house.
  • Ensuring data security, recoverability, and privacy.
  • Provide round-the-clock support.
  • Putting contingencies in place for data disaster scenarios and subsequent recovery.
  • Deletion and archival of data with the utmost security and in accordance with regulations and policies.

A mishap in any of the above will hit company operations and revenues hard. Quality data entry services provider will stand as a bulwark against any data-related mishaps. The experts involved in the processes will be aware of the intricacies behind them and will use their experience to perform their tasks with aplomb. With them at the helm of data management, you can use your data efficiently and cost-effectively, maximizing its value proposition.

The other option presents a bleak picture. Those organizations that have fallen prey to the consequences of improper data management practices, including poor quality data entry services, have paid the price in terms of cost, personnel, brand value, and other such aspects.

The numbers tell the stories:

  • 69% of organizations state that inaccurate data leads to poor performance.
  • A study by Sirius Decisions found that everyday operations of sales and marketing teams were adversely impacted due to 10%-25% of their contact records having critical errors.
  • IBM Big Data Hub notes that the US economy is losing about $3.1 Trillion annually due to poor data quality.
  • The Data warehousing institute shows that the US loses $600 million a year to problems related to keeping data current and updated.
  • Cybint found that 95% of cybersecurity breaches were due to human error, with the average cost of a breach being $3.9 million for SMBs and $116 million for large, publicly-traded ones. Improper data management strategies play a big part in such breaches.

It’s, thus, evident that there is always the need for quality data entry services for any type of organization to basically function, let alone thrive.

The Advantages Data Entry Outsourcing Services Provide

As a company’s data is its biggest asset, it is expected for the administrators to doubt the veracity of outside services for their data management needs. Concerns about cost and safety will be paramount factors behind every relevant decision. Going with an in-house setup for the same may seem like the obvious choice under the circumstances. But doing so comes with challenges that are bound to convince them otherwise. But it might be too late by then.

When an organization opts to outsource data entry services, it actually benefits in the following ways:

1. Cost Reductions

Cut the costs of doing business and you’ll be cutting losses. And in-house data entry is a huge contributor to a company’s cost overruns.

It is expensive due to the need to have dedicated office space for the personnel and equipment, the hiring costs of relevant talent, their salaries, equipment purchase/rental costs, cost of required software tools, and other miscellaneous expenses. Plus, the company would also have to bear the costs of something going wrong in any of these, both in terms of delay and cost to repair.

A dedicated data entry company takes all of this cost burden away from their client organization with their purpose-made setup. It’ll have the talent, equipment, and the required processes to manage them. This setup brings down the costs for the client company. The economies of scale also play their part in reducing costs.

The client company will now have its budget freed up to spend on more core business needs.

2. Better Data Accuracy

Experience counts when it comes to data entry accuracy. It allows the operator to spot the relevant data from the irrelevant, and many times, false data too.

Their data entry services will entail sorting the available data into their respective categories using the most efficient methods and retrieving them accurately whenever required. They’ll cover more than textual data to include images, audio, video, and others. Their expert handling of your data will let you use it more easily and beneficially.

3. Lower Employee Attrition Rates and Higher Productivity

Engaged and cohesive employees will make organizations, while those that are uninterested and resentful ones will break them. The biggest factors contributing to employees’ scorn towards their employers are low pay, bad work culture, poor management, and unmanageable stress levels. These are bound to force them to leave or become underproductive.

Outsource data entry services and you’ll remove the core issues from the roots. The lack of extra responsibility of data entry and associated stress levels will let them focus on their core tasks. The uncertainty arising from poor management due to poor data usage will set their mind at ease about job security, further reducing stress and improving trust. This positivity will improve company culture and prevent valued employees from leaving. They’ll even be motivated to go above and beyond in their duties.

4. Enhanced Data Security

A data entry services provider will inherently understand the value of data security and will have put in place measures to ensure that their client’s data remains secure and private. They’ll have procured the necessary data security certifications from competitive agencies after undergoing rigorous testing.

They’ll incorporate the latest technologies serving the data security sector, and will have experts managing the entire setup constantly for threats. They’ll also have mitigation strategies ready for untoward incidents such as backups.

5. Expert Guidance

Companies providing data entry outsourcing services are stocked with experts in the field. They bring their vast knowledge and experience into every project they undertake. Besides managing respective teams of data entry operators, they also offer professional guidance to their clients in these matters.

Be it an astute business strategy or a marketing one, they can provide customized solutions that your employees can use optimally. They can help create purpose-specific databases that will streamline all data-related activities at your end in their respective capacities.

In Conclusion

The ever-evolving market trends keep pushing businesses into uncharted waters, and business leaders have to course correct to keep progressing with turnkey decision-making. Accurate, secure, and reliable data is a fundamental resource for them and their employees alike. A competent data entry company will provide the outsourced services that turn an organization’s raw data into a well-managed and exploitable asset for business growth.



What are the main functions involved in data management?

AData management is a broad term that comprises multiple functions that are geared towards organizing enterprise data to benefit the organization. There is data collection, categorization, and consumption in a secure, efficient, and cost-efficient way. Accurate data entry plays a crucial role here. Data management strategy and associated policy-making to achieve beneficial data management goals are the key drivers to business success.


What goes into data entry?

AData entry is the process of entering data into and the updating of information in an electronic database. The process is conducted manually by a data entry professional, though there may be advanced hardware and software tools aiding them as well. The data entry services provider gathers the necessary data by themselves or gets it readymade from the client along with information regarding how to best do it and in which database to place it.


What is a Data Entry operator’s skillset?

AA data entry operator must have an array of skills to be proficient at their job. The most basic ones are computer operability and fast typing speed. A knack for accurately reading and analyzing data quickly is needed as well. The more advanced skills include database management, with some related database programming languages thrown in, image editing for image data entry, audio editing for respective data. Data entry services at higher levels will require operators to have both people and computer networking knowledge.


What tools are used for data entry?

AThe most common tools on the hardware side used for data entry are desktops/laptops with good internet connectivity, scanners, printers, imaging devices, etc. On the software end, word processors and spreadsheets form the bread and butter of the operation. A data entry company will also invest in more sophisticated professional software like image editors, audio editors, analytics and reporting software, a custom data entry system, and data security software.

SunTec India Blog

The SunTec India Blog

Brought to you by the Marketing & Communications Team at SunTec India. We love sharing interesting stories and informed opinions about data, eCommerce, digital marketing and analytics, app development and other technological advancements.