Patient Demographics Data Entry Services

Improve efficiency, productivity, and accuracy with quick patient demographic data entry services

Patient Demographics Entry Services

Healthcare organizations are aware that accurate entry of patient demographic data is perhaps the most important part of the revenue cycle process chain. Inaccurate or incorrect input of demographic information can result in claim denials, and consequently, delayed payments, hampering the overall revenue cycle. As the data captured in the demographic entry process consists of every detail of the patient, it forms the base for the medical record and impacts the insurance claims payment. Accurate information of patients is the key to ascertain the patient's eligibility and benefits, obtaining prior authorization, and error-free claims filing.

Keeping up & updating the patient demographic data without any errors can be a daunting task for any healthcare center. If you are finding it challenging to record and manage this vast amount of data, Outsourcing Patient Demographic Entry Services is the solution to ensure successful claim processing! We take pride in our proficient and skilled medical billing professionals, who are adept at meticulously inputting all the necessary data from the patient demographic sheets. As part of our clinical data management services, we ensure swift processing and transmission of information to the relevant payers, maintaining a quick turnaround time for optimal efficiency. By outsourcing patient demographic entry to us, you can be assured to get higher accuracy at lower costs.

Information Captured in the Patient Demographics Entry Process

Our medical billing specialists carefully enter patient demographic details of the patients’ such as name, date of birth, address, insurance details, medical history, guarantor, etc. as provided by the patients at the time of their visit. For already existing patients, we validate these details, and necessary changes, if any to the patient records on the practice management system.

At SunTec India, our team of billing professionals can skillfully validate all information available in the face-sheets. In case of any errors, or discrepancies, our team contacts the provider's office and makes sure that the data is error-free and accurate. Our team members enter the validated data on the client's practice management software following a high degree of accuracy and within a quick turnaround time. As a part of our service, we review, update and validate the following information on the practice management system:

Patient Demographics Data Entry Services

Including patient's legal name, age, gender, address, phone numbers, and patient's social security number for identification

Healthcare Insurance Information

Including payer information (name, mailing address for claims, and group and policy numbers), details of primary & secondary payers, details of Medicaid or Medicare card (in case patient receives federal or state assistance)

Medical Information

Including the medical history, allergies, and special requirements (interpreter, assistance for physically disabled people, medications, Ambulance, stretcher access, etc.)

Payment Information

Including the details of the person who will be responsible for payments such as name, address, and telephone number

Patient Demographics Entry Services we Offer

The patients’ data must be entered attentively, as even the smallest of errors or mistakes can result in claims denial. Our team of medical billing experts at SunTec India ensures that all the required details are entered with a high level of accuracy, following the correct format. Our key patient demographic entry services include:

On receiving all the information from the client, our team of medical billing experts meticulously review all the documents provided and validate the information, ensuring that all the information is correct and accurate before we enter it into the medical billing system. In case of errors or missing information, we immediately contact the client to retrieve the information.

Patient Demographic Entry

Once all the patients’ data is validated, our professionals enter the information into the medical billing system. As this step is critical for the claims to be settled, we ensure that all the information including family doctor's name, date of birth, emergency contact, gender, insurance provider blood type, etc. are accurately entered without any errors. Depending on the client's requirements, our team can also provide them with multi-specialty charge entry , follow-up on various denied and unpaid claims, and file secondary insurance.

Why Should you Outsource Patient Registration & Demographic Entry Services?

Being a part of a healthcare organization, you understand the importance of filling patient information in the patient demographic form for claim payment. A keen eye for detail & accurate entry of the details greatly impacts the revenue and reimbursement of the practitioner from the insurance company. As it is not easy to record and manage the vast amount of data associated with the patients, outsourcing patient demographic entry services can help you do it with ease. Well-trained medical billing professionals can get these claims sent to the payers & perform the data entry process with maximum accuracy to ensure that the claims are not rejected.

Your outsourcing service provider can capture the complete details and charges making use of various billing software. Depending on your requirements, the medical billing specialists can also do multispecialty charge entry, file secondary insurance, and offer follow-up on the various unpaid and denied claims. Most importantly, knowing you have a partner who knows the intricacies of revenue cycle management and business processes, you can leave the tedious demographic entry tasks to your outsourcing partner, and focus on your core activities. With a dependable outsourcing partner by your side, you can benefit from a multitude of advantages in the realm of clinical data management services. These include:

  • Improved efficiency, productivity, and accuracy
  • Increased clean claim submission
  • Reduced demographic related denials
  • Real-time collaboration and support
  • Streamlined patient demographic entry & registration process

Avail Quick & Efficient Patient Demographics Entry by Outsourcing to SunTec India

SunTec India is a leading medical billing service provider serving healthcare service organizations from all around the world for more than 25 years. As a multi-domain industry expert, we understand the process and complexities faced by healthcare organizations in the patient demographic entry & registration process. Our team of medical data entry specialists helps you overcome challenges and deliver quick and efficient services at cost-effective rates. If you want assistance with patient demographic data entry, improve cash flow, reduce overhead costs, improve business ROI and establish a clear and standardized process for collecting demographic information, outsource patient demographic data entry services to us.

SunTec India’s Advantage:

  • ISO certified for quality management system
  • Stringent data protection
  • Accuracy close to 100%
  • Quick turnaround time
  • Scalable solutions
  • Affordable pricing
  • 25+ years of experience
  • Client-centric approach
  • 24X7 customer support

Get in Touch!

For more information about our Patient Demographics Entry & Registration Services, kindly write to us at