Medical Records Indexing Services

End-to-end medical record digitization, indexing, and documentation support

Outsource Medical Records Indexing Services

The medical records indexing process is a crucial function for every healthcare organization that needs to be managed diligently with utmost attention to accuracy and detail. Since keeping and managing paper-based records can be difficult, digitizing and indexing all the relevant documents is the ideal solution! Accurate scanning & indexing of medical records helps the medical staff quickly access all the information that they need to determine treatment options. Reliable healthcare records indexing facilitate easy retrieval of the records while saving storage and administrative costs.

At SunTec India, we offer high-quality medical records indexing services to help you arrange data and manage patient records in a methodical and organized way. Our team of medical billing experts helps in managing the patients’ medical data, like demographics, treatment-related information, clinical history, lab reports, health insurance ID, etc. Our professionals have rich experience in medical terminologies and the medical billing process and examine each scanned document carefully.

Take a Look at our Medical Records Indexing Service Sample

Medical Records Indexing Services

Medical Records Indexing Process we Follow

Medical Log Indexing Process

Medical Records Indexing Services: Major Document Types We Process

  • Application for Motor Vehicle No-Fault Benefits (NF 2 Form)
  • Police Accident Report
  • ED Triage Note
  • Follow up Report
  • History of Present Illness
  • Health Insurance Claim Form (HCFA)
  • Initial Evaluation
  • MRI Reports
  • Nerve Conduction Studies Report
  • Physical Therapy Progress Note
  • Pre-Procedure Report
  • Health Services Examination Report( Peer Review Request Page)
  • Treatment Note
  • Visit Note
  • MRIs, X-Rays, and any other Radiology
  • Procedure Report & Operative Report
  • Daily Note
  • AOB (Assignment of Benefits)
  • Facsimile Transmittal Sheet
  • W-9 Request for Taxpayer Identification Number
  • Verification of Treatment by Attending Physician
  • Explanation of Benefits forms (EOBs)
  • Denial of Benefits forms

Besides the types of records mentioned above, SunTec India is capable of delivering medical record indexing services customized for your business or requirements.

Key Benefits of Medical Records Indexing

Medical Records Indexing Services

Right Prescription

Medical records indexing and scanning services help medical professionals to prescribe the right medicines and treatment to the patient.

Accurate Diagnosis

With accurate details & the medical history of the patient, medical professionals can diagnose the problems or new complications in a quick time.

Hassle-Free Treatment

Patients need not carry any documents or past medical records while visiting the doctor or hospital, which ensures hassle-free visits.

Improved Coordination

Medical records indexing helps hospital staff to understand the patient's conditions and help them to make better decisions.

Improve Productivity & Healthcare Services

Indexing Medical Records helps the hospital staff and employees to know about the patient's condition. This helps them make better decisions and hence improve the organization's productivity.

Leverage Quality Data Enrichment Services at Cost-Effective Prices.

Boost Efficiency in Indexing Medical Records

SunTec India’s professional medical records indexing outsourcing services focus on sorting data, organizing your patient records, and making them accessible. We have been providing quality Healthcare BPO services to clients from around the globe for more than two decades. We utilize our expertise and extensive experience to understand our client’s requirements and provide customized clinical data management services.

Our advanced, quality-focused, and process-driven services have helped our clients quickly access health records and documents while reducing the risk of errors and inaccuracy. Our dedicated team can work closely with you to ensure undivided attention to all your needs in a faster turnaround time. Moreover, we ensure thorough security of your data as our indexing team accesses documents through a secure VPN connection. Furthermore, we use six sigma methods, to track errors, take preventive action and forward it to QA staff for maintaining accuracy close to 100% in the records.

Why Outsource Medical Records Indexing Services to SunTec India?

Outsourcing medical records indexing services to SunTec India provides you a series of benefits. Key reasons to choose us as your medical records indexing service outsourcing partner:

Affordable Pricing Packages

At SunTec India, we provide our customers with cost-effective pricing options for medical records indexing services, suited for all budgets and business requirements.

HIPAA Compliant Services

Before taking your project, we sign a HIPAA agreement with all our clients. This ensures that all your confidential patient-related data is kept safe and is not shared with anyone.

Information Security

Being ISO 27001:2022 certified company, with us, you can rest assured that all the data and information you share with our team will be kept safe & confidential.

24/7 Support

Our teams are available at your services round the clock, via email or phone to answer your queries or issues.

Latest Tools & Technology

At SunTec India, our team members have access to the latest medical records indexing tools and technologies at our disposal, to provide you the best quality services.

Experienced Medical Billing Experts

We have the most experienced and skilled medical indexing specialists on board who are proficient enough to handle all your business needs

99.95% Accuracy Levels

SunTec India, being an ISO-certified company, guarantees that all the medical records indexing solutions delivered by our team will be accurate and error-free.

Quick Turnaround Time

Having the support of our skilled team we can deliver the best quality medical records indexing services within a short turnaround time.

Scalable Solutions

SunTec India has the required skills and expertise to scale up the team size and services as per the clients’ requirements.

Frequently Asked Questions

Medical record indexing helps the medical staff to quickly access patients’ files, and records & documents. Furthermore, it prevents the healthcare organization from damages, theft, or data loss by digitizing data of patients and their treatment such as demographics, medications, reports, medical history, etc.

We meticulously search for errors and duplicates in your data and records, using manual as well as automated means. Furthermore, our quality control mechanisms ensure data cleansing and enrichment process to ensure that the indexed data is 100% accurate & up-to-date.

At SunTec India, we can help you index the following medical records:

  • EMR- Electronic media records (records that are stored within a single healthcare organization like a hospital or clinic)
  • PHR- Personal health records (Individual medical documentation that can be accessed & managed by patients. It also facilitates patients to share their data in a confidential manner.)
  • EHR- Electronic health record (Data that can be accessed by multiple healthcare organizations)

SunTec India is a HIPAA-compliant organization and hence you can completely rely on us in terms of data safety. We follow stringent data protection practices that ensure the safety of your confidential patients’ data.

Our team can help you index a range of medical documents including, patient’s demographics, Insurance bills, medical histories, medical reports, hospital notes, among others.