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Document Digitizing Services

Are you surrounded by stacks of files and can't find the information quickly? Let SunTec help you digitize your documents and make it easier for you to search, access, retrieve and distribute the required information. We provide full-cycle document digitization, indexing, and file conversion services using keyboarding, OCR, and double key entry techniques, helping you improve your organization's efficiency and output.

With over a decade and a half long presence in the digitization space, we have gained proficiency in conversion of a wide range of documents and data, which include:

  • Bound Documents like Corporate Records, Historic Collections, Magazines, etc.
  • Large Format Items like Newspapers, Posters, Foldouts, Plat Books, County Records, etc.
  • Other documents like Deeds and Leases, Warranties, Insurance Forms, Medical Records, Bank Records, Resumes, Invoices, Legal Documents, Questionnaires, etc.

We can convert all these and many more in a wide range of digital formats like .TXT, .HTML, .XML, .PDF, .DOC, .XLS, .DOCX, .XLSX, .GIF, .JPEG, .TIFF, etc.

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Document Digitization Process at SunTec

Collection of Documents

This is the first step of our Document Digitization process wherein we collect the documents from you.

Document Preparation

Our document digitization experts will then prepare the documents for digitization by removing staples, paper clips, pins, threads, spiral binds, and other binding materials.


Using high-end Flatbed scanners, we will scan the document and save it in an image format.


In this stage, we will convert the scanned images into text files using OCR and ICR methods. The output will be then checked by our OCR clean-up experts to ensure optimum accuracy of the conversion process.


To ensure easy retrieval of information, we will index the files and save it in a format of your choice.

QA Check and Delivery

We run a final QA check and deliver the digitized files to you through our FTP server, or on an external hard drive, CD or DVD.

Document Digitization Process

Discuss Your Document Digitization Requirement With Us

If you have heaps of paper records which are costly to store and maintain, we can perform bulk conversion of such records to a variety of electronic formats and help you cut maintenance costs. To learn more about our on-demand Document Digitization Services, kindly write to us at

"We used SunTec recently and were very impressed with their work. The results were very accurate data in a short timeframe. The staff were professional and thorough. We will not hesitate to use SunTec again for future work, and would recommend them to other companies with similar requirements." Adrian Dick, CallPlus Ltd., New Zealand