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Case Study: With Data Abstraction & Online Data Entry Services, SunTec Helps Client Gain Quick and Easy Access to Critical Meeting Details

Client Background

The client is a global publishing, research and consultancy firm that produces annual economic and investment-related reports on over 30 countries. The business intelligence reports are compiled after an in-depth research by seasoned analysts.

Client Requirements

As the company’s representatives conduct regular meetings with world’s top corporates, customers, etc., the client wanted us to abstract data and key-in the minutes of meetings directly in their online Content Management System (CMS) to make it easy to access and retrieve the information across the enterprise. Furthermore, the data had to be classified as per the categories including meetings with corporates, customers, suppliers, etc. The client needed a partner who would enter critical and actionable information in bullet points and provide quality online data entry services at affordable prices.

Challenges Faced

One of the major challenges of the project was to appropriately categorize the multi-lingual meeting details and facilitate ease of access and retrieval of information. Since meetings took place in diverse languages, it was a challenging task to conduct a thorough analysis of each file containing minutes of the meetings, find out the relevant information, summarize and enter it in a bulleted format.

Correct analysis to identify details to be put in pointers as the language of each meeting’s document varied.

Solutions Offered

With an optimum blend of strong business processes, a well-trained, qualified and experienced team of data entry operators, robust infrastructure and strict security norms, we delivered online data entry services with complete accuracy.

Our experts:

  • Used high-speed Internet connections, firewalls and up-to-date antivirus software to remotely access the client’s Content Management System
  • Extract relevant information from the documents provided
  • Summarize the meeting details and create bullet points
  • Enter the data in client’s CMS

While accessing the client’s CMS remotely and keying-in the information, we ensured complete data security and confidentiality. As an ISO 27001 certified company, we adhere to stringent security protocols and ensured that no information remains on our system.


Through our online data entry services, we updated the client’s Content Management System with minutes of meetings, helping them gain easy and instant access to records of all the crucial meetings held with the world’s top corporates. The information, in bullet points, can be used to inform attendees as well as non-attendees of the key points during the meeting. Furthermore, we helped the client save time and efforts, required to manage and enter the data.

How can we
help you?
Write-in to us at info@suntecindia.com to find out how we can assist you in streamlining business processes through our comprehensive range of data abstraction, online data entry and related services.